Childs Key Person Role.

Children thrive from a base of loving and secure relationships. This is normally provided by a child’s parents but it can also be provided by a key person. A key person is a named member of staff with responsibilities for a small group of children who helps those children in the group feel safe and cared for. The role is an important one and an approach set out in the EYFS which is working successfully in settings and in Reception classes.

The role involves the key person responding sensitively to children’s feelings and behaviours and meeting emotional needs by giving reassurance, such as when they are new to a setting or class, and supporting the child’s well-being. The key person supports physical needs too, helping with issues like nappy changing, toileting and dressing. That person is a familiar figure who is accessible and available as a point of contact for parents and one who builds relationships with the child and parents or carers.
Records of development and care are created and shared by the key person, parents and the child.

Small groups foster close bonds between the child and the key person in a way that large groups cannot easily do. These groups allow the key person to better ‘tune into’ children’s play and their conversations to really get to know the children in the group well. Children feel settled and happy and are more confident to explore and as a result become more capable learners.

Your Childs Key Person.

We will try to ensure that you meet your child’s key person on your first visit to the setting once your child is booked in. The key person ensures every child’s individual needs are met, and children are encouraged to reach their full potential.

 As part of our key person “pack” we have an All About Me form. This form is completed by the parent/carer. This form tells us more about a child, what they like and dislike, we also ask for a photo of the child.

There is also a Registration form to be completed. This contains all details including name, address, emergency contact numbers, any special dietary or medical needs. Any special requirements or allergies will then be communicated to all staff members so that requirements can be met throughout the setting.

You will receive a prospectus and will be talked through other aspects of the setting in the form of an induction on the day your child starts or during a visit. At this time parents/carers have the opportunity to talk to the key person about any queries or questions. During this discussion with parents/carers they are told they can come to us or any other member of staff at the beginning or end of sessions, or when convenient to both parties.

The child’s key person will have a Progress File already prepared with the E.Y.F.S Development Matters and other information ready for your child. This file will be kept in a locked filing cabinet in the Pre-School office. All staff within the setting have their own key person children, and are responsible for keeping the files updated for a parent to look at any time.

The settling in of your child is most important to us as this can be a difficult time for some children especially if they have not been left by a parent before. The process will happen as you the parent wish it to, so if you need to stay for periods of time during sessions until they settle, then this is fine. Other children may be able to be left straight away, so it’s entirely up to you what you want to do. We will however as experienced staff offer advice if necessary and follow our Settling In Policy.

Duties Of Your Key Person.

Each child will be given a key person when they attend their visit, however if we feel it would benefit the child to be with a different key person once they have settled in then we may change. A child may take to a certain member of staff which could help with the settling in process.

  • If the family requires it, we will do a home visit to introduce the key person, and to meet the child
  • Visit a child’s previous setting if necessary
  • Arrange extra visits to the Pre-School if necessary for the child’s settling in process
  • Introduce themselves to the child and family members
  • Fill in an All About Me information sheet and Registration form
  • Help the child to settle, and give information to parent/carer regarding the setting, prospectus, policies etc.
  • Observe the child
  • Liaise with any professionals linked with the child
  • Carry out observations and enter into Progress File
  • Review the child’s next steps
  • Always be available to speak to the child’s parent/carer at an arranged or appropriate time
  • Talk to parents/carers at the consultation evenings which are arranged
  • Keep any information on the child confidential
  • Keep the child’s progress file up to date
  • To pass on information to the child’s reception class at Lower School when leaving Pre-School in the form of a transition document
  • To ensure every child’s individual needs are met, and children are encouraged to reach their full potential