Health And Safety Policy

Our setting believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, staff and volunteers.

Legal framework

  • Health and Safety at work Act 1974
  • Management of Health and Safety at Work Regulations 1992
  • Electricity at Work Regulations 1989
  • Control of Substances Hazardous to Health Regulations (COSSH) 2002
  • Manual handling Operations Regulations 1992 (as amended)
  • Health and Safety (Display Screen Equipment) Regulations 1992

We aim to make children, parents and staff aware of health and safety issues and to minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.

Our member’s of staff responsible for health and safety are:

  • Paula Bannell
  • Kelly Gjinaj

They are competent to carry out these responsibilities and have undertaken health and safety training and regularly update their knowledge and understanding. We display the up to date health and safety poster in the playroom.

Safety Within The Setting

The building consists of the main play area which is partitioned and leads into the quiet area. There are children’s toilets, an accessible access toilet, store room, kitchen and office. The building also consists of a Children’s Centre which is run independently of the Pre – School.

Our outdoor play area consists of a rubber flooring area, astro turf and an allotment area. The building is surrounded by a palisade fence with a gate at the entrance leading to the front door. The building is equipped with fire extinguishers, fire doors, fire exits, fire blankets and emergency lighting. The building has high wall mounted heating and air conditionings so there are no harmful heaters or radiators for the children to burn themselves. The building has regular health and safety checks by professionals.

The water temperatures have a control valve which prevents the water from becoming too hot. Doors which are opened including the main back door into the outside play area are either wedged open or have a hook to stop them closing. The building is protected by an intruder alarm system, and also has a fire alarm system which is tested weekly. The front door entrance is double locked as well as magnetically locked and cannot be opened from the outside. This then leads to the foyer area which then has another door with a key pad system which allows entrance into the play room. This can only be accessed by staff or committee. The outdoor play area is also fenced off from the Lower School by a picket fence which runs all the way around, and has a gate which allows entrance to the school play area.

The children do not have access to the kitchen, office or store cupboard, and harmful cleaning products are safely stored in the kitchen cupboard. The whole building has been purposely designed with the children in mind and has every safety feature and meets all requirements for any person with a disability who may come into the building. On a daily basis staff follow a daily safety check procedure which is carried out both morning and afternoon sessions, breakfast and after school clubs, to ensure the building is safe and secure when the children are occupying it. There is also an end of day check list which again is carried out prior to leaving the building, to ensure it is left safe and secure for the next day.

We also employ a cleaner who comes in during the week every day and gives the setting a good clean and tidy which ensures a clean and healthy environment for the children to attend each day. We carry out regular risk assessments and have trained staff, who update their health and safety procedures and attend first aid courses regularly. We also have a Health and Safety Coordinator as well as a First Aid Coordinator who regularly monitor all Health and Safety policies and procedures.

Insurance Cover

We have public liability insurance and employer’s liability insurance with Royal Sun Alliance. The certificate for public liability insurance is displayed in the foyer.


All children will be supervised by adults at all times and will always be within sight of an adult. The setting follows the Safeguarding and Welfare Requirements for ratios, and is usually above these requirements.

  • Under 3’s   1:4 and Over 3’s     1:8

Adults do not normally supervise children on their own. Whenever children are on the premises at least two adults are present. Children will only leave the premises with an authorised adult. The setting operates a password system and special instructions book which allow parents to notify the setting when another responsible adult (over 18yrs) is to collect a child. A parent will need to phone the setting if in an emergency another responsible adult is to collect a child. The responsible adult will need to give the correct password before the setting will allow the child to leave. On outings the adult ratio will be 1:2. If small groups leave the setting there will be sufficient adults remaining on the premises with the required qualifications. Registers are used to record the arrival and departure of children, staff and any visitors to the setting.


Our induction training for staff and volunteers includes a clear explanation of health and safety issues so that all adults are able to adhere to our policy and procedures as they understand their shared responsibility for health and safety. The induction training covers matters of employee well being including safe lifting (Manual Handling) and the storage of potentially dangerous substances.

Records are kept of these induction training sessions in staff Personal Development Files. Any bank staff or volunteers also complete the induction training. All sign the record to confirm they have taken part.

Health and safety issues are explained to the parents of new children as part of the new starter induction. This is so they understand the part played by these issues in the daily life of the setting.

As necessary, health and safety training is included in the annual training calendar for staff, health and safety is regularly discussed at staff meetings and on a day to day basis.

  • We operate a no-smoking policy (the setting has a separate No-Smoking policy).
  • Children are made aware of health and safety issues through discussion, planned activities and routines.
  • Adults will not walk about with hot drinks, or place hot drinks within the reach of children. They can only be consumed within the kitchen and office areas.

Safety of adults

  • Adults are provided with guidance about the safe storage, movement, lifting and erection of large pieces of equipment.
  • The personal possessions of staff are securely stored out of reach of the children. When adults need to reach up to store equipment, they are provided with safe equipment to do so.
  • All warning signs are clear and in appropriate languages.
  • Adults do not remain in the building on their own, or leave on their own after dark, including the cleaner.
  • The sickness of staff and their involvement in accidents is recorded in an adult’s accident book. The records are reviewed usually termly to identify any issues that need to be addressed.
  • We keep a record of all substances that may be hazardous to health – such as cleaning chemicals, or gardening chemicals. This state’s what the risks are and what to do if they have contact with eyes or skin or are ingested. It also states where they are stored. These are kept in the Risk Assessment file.
  • We keep all cleaning chemicals in their original containers.


  • Low level windows are made from materials that prevent accidental breakage or are made safe.
  • Windows are protected from accidental breakage or vandalism from people outside the building.
  • Windows are secured when the building is not in use. They will only open a small amount so children are unable to climb through.


  • We take precautions to prevent children’s fingers from being trapped in doors. They are either wedged open or held back by hooks.
  • The main front door is magnetically locked to ensure extra safety either entering or leaving the building.
  • When children and their families are either arriving or departing from the building both the outer and inner doors are staffed to ensure no child can leave without a parent/carer.


  • All floor surfaces are checked 4 times daily during safety checks to ensure they are clean and not uneven, wet or damaged in any way.
  • All spills are cleaned and dried up immediately.


  • Lighting must be suitable and sufficient in every room in the setting. Doorways and potential hazards like steps must be well lit. Fluorescent lighting must be flicker free and is checked on a daily basis. Emergency lighting is checked on a weekly basis and recorded.


  • The setting will ensure that a reasonable temperature can be maintained at not less than 16 C.


  • Ventilation must be effective and suitable, to ensure circulation of adequate supplies of either fresh or artificially purified air.

Activities and resources

  • Before purchase, loan or donated, equipment and resources are checked to ensure that they are safe for the ages and stages of the development for the children attending the setting.
  • The layout of play equipment allows adults and children to move safely and freely between activities.
  • All equipment, including paint and glue are non-toxic.
  • All equipment is regularly checked for cleanliness and safety and any dangerous items are repaired or discarded.
  • Sand is clean and suitable for children’s play.
  • Physical play is constantly supervised.
  • Children are taught to handle and store tools safely.
  • Children who may be sleeping are checked every 10 minutes and a sleep record checked.
  • Children learn about health safety and personal hygiene through the activities we provide and the routines we follow.
  • Any faulty equipment is removed from use and is either repaired or discarded if it cannot be mended.
  • There will be safe surfaces beneath and around any climbing equipment as necessary and such activities will be appropriately supervised.
  • All cooking activities involving the use of heat or hot ingredients will be continuously supervised. Children will not be allowed in the kitchen for any other purpose.

Electrical equipment

  • All adults are responsible for reporting any faulty equipment to the management immediately. Any faulty equipment is to be removed immediately and clearly labelled not to be used. Adults will not attempt to repair equipment themselves.
  • All electrical equipment conforms to safety requirements and is checked regularly by either qualified tradesmen known to the setting, and PAT tested every 2 years.
  • Our boilers are at a high level, and meter cupboards are located in the school building so not accessible to the children.
  • Heaters are high level, electric sockets, wires and leads are properly protected and the children are taught not to touch them.
  • There are sufficient sockets to prevent overloading.
  • Lighting and ventilation is adequate in all areas including storage areas. Lighting and emergency lighting is checked daily and weekly.
  • All equipment in both the office and kitchen areas is checked regularly and at the end of the day all plugs are removed and replaced with socket covers. This includes kettle, oven, microwave, computers, shredder, laminator etc. Children do not have access to these areas.


  • The setting has approved engineers and professional who are contracted to attend the building to maintain equipment including fire alarm, smoke detectors extinguishers and other fire protection equipment, security alarm, air conditioning units, boilers etc.


  • All resources and materials from which children select are stored safely.
  • All equipment and resources are stored or stacked safely to prevent them accidentally falling or collapsing.

Outdoor Area

  • Our outdoor area is securely fenced.
  • Our outdoor area is checked for safety and cleared of any rubbish before the children are able to play 4 times a day during safety checks.
  • Adults and children are alerted to the dangers of poisonous plants, herbicides and pesticides.
  • Where water can form a pool on equipment, it is cleared before children start playing outside.
  •  Our outdoor sandpit is covered when not in use and is cleaned regularly.
  •  Our digging area is checked for any animal faeces before every session.
  • All gates are checked to ensure they are correctly secured.
  • Any water activities are closely supervised.
  • When we take the children out for walks, these will be risk assessed and well staffed so that any potential hazards we come across can be avoided.

Basic Hygiene

We regularly seek information from the Environmental Health Department and the Health Authority to ensure that we keep up-to-date with the latest recommendations. Our daily routines encourage the children to learn about personal hygiene and we have a daily cleaning routine for the setting which includes playroom, kitchen, toilets and nappy changing areas.

Resources and equipment including dressing up clothes and furniture is cleaned on a regular basis, usually daily, and as and when necessary.

The toilet area has a high standard of hygiene including hand washing and drying facilities and the safe disposal of nappies in the yellow bin stored outside. This is regularly removed by Dove Hygiene Services, along with the feminine hygiene bins.

Good Hygiene and Medications.

We implement good hygiene practices by:

  • Cleaning tables after every session
  • Cleaning toilets after every session, and during if necessary
  • Wearing protective clothing such as aprons when preparing food and disposable gloves when dealing with any accidents.
  • Providing clean clothes for the children in case of accidents
  • Providing tissues and wipes.

Any medicines either children or adult, are kept in a high level cupboard in the kitchen which the children have no access to. Medicines can also be stored in the fridge if required. Paper work is completed by all parents should a child need any medicines administered at the setting.

The setting has 3 First Aid boxes 2 children 1 adult. The adults is located in the kitchen at high level. The children’s are in the evacuation bag kept in the playroom and also one in the outdoor area. These are regularly maintained. (First Aider is always present).