Recording And Reporting Of Accidents and Incidents

Policy statement

We follow the guidelines of Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.


Our accident book:

  • Is kept safely and accessible in the playroom. 
  • Is accessible to all staff and volunteers, who know how to complete it
  • It is reviewed termly to identify any potential or actual hazards which may be causing accidents to occur.
  • Ofsted is notified of any serious accident, injury or death of a child following their guidelines.

We meet our legal requirements for the safety of our employees by complying with RIDDOR. We report to the Health and Safety Executive:

  •  Any major accident to a member of staff requiring treatment by a general practitioner or hospital.
  • Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our incident book. See below.

 Our Incident Book:

We have access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for electricity emergency services, carpenter, plumber and other tradesmen. We keep an incident book for recording incidents including those that are reportable to the Health and Safety Executive as above.

These incidents include:

  • Break in, burglary, theft of personal or the settings property.
  • An intruder gaining unauthorised access to the premises.
  • Fire, flood, gas leak or electrical failure.
  • Attack on a member of staff or parent on the premises.
  • Any racist incident involving staff or family on the settings premises.
  • Death of a child
  • Terrorist attack, or threat of one.

In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.

In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families. Our standard Fire Safety/Evacuation Policy will be followed and staff will take charge of all children and visitors. The incident is recorded when the threat is averted.

In the unlikely event of a child dying on the premises, the emergency services are called, and the advice of these services are followed.

The incident book is not for recording issues of concern involving a child. This is recorded in a separate incident book relating to the children in the setting.